Gas Station Daily Entries

To enter the daily gas station sales, purchases, expenses, income, price adjustments, etc, from the main screen of this gas station program, you will see different sections displaying this information for the currently selected date. At the top of this screen, select the date for which you want to view or enter this information, and then follow the instructions below:

Printers


* Before you enter any information, make sure you have the correct date selected in the date picker shown at the top of he screen.

Add/Edit the fuel sales for the selected date


You can enter the sales of each fuel type by pump. To do that for the Regular grade for example, you can double-click the Regular Fuel line, or you can click it once to select it, and then click the Edit button shown in the top-right corner of the section to enter the sales for that fuel type.

Fuel Sales Entries

Enter the sales for each pump in terms of gallons and amount. For example, if you sold 500 gallons at pump 1 for a total of $2000, then you will enter 500 under Gallons, and 2000 under the Amount column for Pump 1 as shown below. Repeat these steps to enter the sales for all the fuel grades.

Fuel Sales Entry

Add/Edit fuel purchases for the selected date


To enter fuel purchases, you actually have to enter each invoice for each fuel shipment you received on this date separately. For each fuel shipment, your supplier usually gives you an invoice detailing the amount of gallons received for each fuel type, the cost, the different types of taxes collected, and so on. To enter or edit an invoice, click the Edit button that appears in the top-right corner of the section titled FUEL PURCHASES, or you can simply double-click any line under that section.

Fuel Purchases

To add an invoice, click the New Invoice button, enter the invoice number listed on the invoice received from the supplier, select the supplier from the Supplier dropdown, or click the + button to add the supplier if this supplier is not listed in the dropdown list, click the Set Date button to select the date the shipment for the invoice was received. Once a date is selected, the invoices that you have already entered for the selected date will be listed in the Invoices list, you can select one of these and click the Open Invoice to modify/update the selected invoice, or you can simply double-click the invoice to open it for editing. To find an invoice, you must select the invoice date, click the Set Date button to select that date, and then find the invoice you're looking for under the invoices list.

For each fuel grade received, enter the GROSS GALLONS, the NET GALLONS, the cost of one gallon, and the tax amount for each type of tax. The gross gallons is usually the number of gallons you were supposed to receive, the net gallons is the number of gallons you actually received, and the amount you were charged is usually for the number of net gallons listed on the invoice, which also includes the taxes that were collected up-front. Once you have added the received amounts and gallons for all the different fuel types that appear on the invoice, click the Save button to save the invoice.

Note:
The amount of tax you enter for each type of tax is the amount PER GALLON. So if the federal excise tax per gallon is 0.00012 for example, this is what you will enter under that column, DO NOT enter the total tax for the total number of gallons received, it must be the tax amount per gallon, the software will automatically calculate the total tax for the entire shipment.

Fuel Purchase Invoice

Add/Edit store sales


To add/edit store sales, look for the STORE SALES section, click the Add button that appears in the top-right corner of the section to add a new item, or select an existing item from that list and click the Edit button, you can also double-click the item entry to edit it.

Store Sales

Enter the expense information as shown in the screenshot below and click OK, the POS Code is the SCAN code of the item.

Store Sales Entry

Add/Edit expenses


To add/edit expenses, scroll down the grids view to find the EXPENSES section, click the Add button that appears in the top-right corner of the section to add a new expense, or select an existing expense from that list and click the Edit button, you can also double-click the expense entry to edit it.

Expenses/Paidouts

Enter the expense information as shown in the screenshot below and click OK.

Expense Entry

Gas Station Daily Activities by Agnitech

Gas Station Daily Activities: Sales, Purchases, Income, Expenses, Price Adjustments